We are looking for a highly organized and proactive Virtual Assistant (VA) to provide administrative, financial, and social media support for a growing retail technology consultancy. The role will start with 10-20 hours per month and can scale as the business grows.
This is a remote, flexible role, ideal for a detail-oriented and self-motivated professional who can manage tasks independently and improve business efficiency.
Key Responsibilities:
1. Finance & Invoicing Support
Ensure project time is tracked and recorded correctly (Xero Projects or similar tool).
Generate and send invoices based on client POs.
Track outstanding payments and follow up on overdue invoices.
Maintain financial records and liaise with the accounting service for bookkeeping.
2. Administrative Support
Manage email communications and flag urgent items.
Organize digital files and maintain key business documents.
Keep project tracking systems up to date.
Handle scheduling and reminders for important deadlines.
3. LinkedIn & Social Media Updates
Manage and update the company LinkedIn page.
Post updates on new hires, job openings, and key company milestones.
Ensure branding and content consistency across LinkedIn and other professional platforms.
4. General Business Support
Conduct research on potential clients, suppliers, and market trends.
Assist with document preparation (e.g., proposals, reports, case studies).
Coordinate with external freelancers and agencies for branding, website, and marketing support.
Requirements:
✅ Prior experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.✅ Strong proficiency in Xero (or willingness to learn), Microsoft Office, and Google Workspace.✅ Experience managing invoices, financial records, and basic bookkeeping.✅ Excellent communication and organizational skills.✅ Self-starter who can work independently and proactively suggest improvements.✅ Prior experience with LinkedIn company page management is a plus.
Additional Details:
Location: Remote (UK-based preferred but not required).
Hours: 10-20 hours per month, with potential to increase as the business grows.
Rate: Competitive hourly rate based on experience.
How to Apply:
If you are an experienced Virtual Assistant who thrives in a dynamic and fast-growing business, we’d love to hear from you! Please send your CV and a short cover letter detailing your relevant experience and availability.
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