UK Virtual Assistant for Metal Fabrication Admin: Quoting, Emails, and HubSpot Management
Project Description: We’re a small UK-based metal fabrication business looking for a reliable, UK-based Virtual Assistant to streamline our office tasks for 10-15 hours/week. You’ll help us stay organized and grow by managing emails, customer/job tracking in HubSpot, and quote workflows. This is a flexible, ongoing role with a 1-week trial to ensure a great fit.
Tasks:
Respond to client inquiries (mostly from Google Ads) with professional, timely emails.
Log and manage customer details and job progress in HubSpot (we’ll provide training if needed).
Acknowledge incoming quote requests, prepare draft quotes using our Excel/Google Sheets templates (with material/labor cost inputs), and send them to the owner for final approval.
Coordinate with suppliers via email for material orders or updates.
Keep job schedules organized (using HubSpot or Trello) to avoid delays.
Requirements:
Based in the UK (or EU with GMT alignment) for seamless communication.
Experience in admin for manufacturing, trades, or similar industries (e.g., fabrication, construction).
Familiarity with HubSpot CRM (or quick to learn) and Google Sheets/Excel for quoting.
Strong written English for client/supplier emails.
Proactive, detail-oriented, and able to flag issues (e.g., low inquiry volume).
Bonus: Experience with cost-plus pricing or quoting for fabrication projects.
Budget: £15-25/hour or £150-300/month for fixed-price gigs (negotiable based on experience). Please include in your proposal:
Your experience with manufacturing admin or quoting.
A sample workflow for handling a client inquiry or draft quote.
Availability (hours/week) and preferred start date.
We’re a growing fab shop aiming to scale efficiently
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