We are a recruitment business developing a workflow app that helps recruiters manage candidate sourcing and use AI tools within each role. The first version was planned in Softr but we now want to rebuild it in Bolt.new for better performance and flexibility and importantly, the use of AI API integration.
Scope
Build the app in Bolt.new with a simple database for Roles, Users, Tools, and Usage tracking
Each user can create a new Role (job) and fill in structured details such as job title, client, project, salary, and clearance information
Inside each Role, users can access multiple tools such as job advert writer, LinkedIn or social content plan, screening question builder, job cheat sheet, and CV checker
Each tool connects to an AI model (OpenAI or similar) through API calls hidden from the user
Each tool allows up to three AI generations per use (one initial call and two edits) and resets for new uses
Include simple usage tracking to limit the number of roles or AI calls per user each month
Build logic for role deletion and resetting usage
Design for multi-user logins (one seat per recruiter)
Testing and Handover
Full testing of all tools, AI outputs, and usage limits before sign-off
At least two review calls with the founders to explain build progress and structure
Clear handover so non-technical founders can maintain the app, edit prompts, and adjust usage limits after delivery
Simple written documentation explaining database structure, where to change text, and how to add new tools
Requirements
Proven experience with Bolt.new or a similar AI-assisted web app builder
Demonstrable background in building and delivering AI-integrated workflow apps or SaaS-style tools
Ability to clearly explain technical setup and logic in simple, non-technical language
References or examples of previous similar projects (AI workflows, automation tools, or database-driven web apps)
Experience integrating OpenAI or equivalent LLM APIs
Willingness to collaborate closely with founders through short review calls during build and testing
Deliverables
Working, tested Bolt.new app ready for live use
Admin access for founders
Written handover guide and one live walkthrough meeting after completion
Budget: please provide a realistic estimate for an MVP build and testing phase, along with example timelines from similar projects.
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