About the Role
We are a small but growing business in Ireland seeking a reliable and detail-oriented Xero Accounts & Payroll Administrator to manage our accounts on a consistent, ongoing basis. This role is remote, part-time, and paid on a fixed monthly retainer.
You’ll be responsible for ensuring our accounts are kept live and up to date in Xero at all times. You will manage invoices, payroll, reconciliations, and provide accurate financial reports whenever requested by the Directors or their advisors.
Key Responsibilities
• Process in or around 250 sales invoices per month in Xero.
• Record and process around 50 supplier invoices per month.
• Reconcile live bank feeds and keep accounts fully up to date.
• Manage payroll for in or around 10 full-time staff, plus an additional 5–10 staff on an ad hoc basis for events.
• Ensure compliance with Irish Revenue requirements (PAYE Modernisation, PRSI, USC, pensions).
• Submit Revenue payroll returns (RPNs & PSRs) accurately and on time.
• Produce reports upon requests of Directors or their advisors, including:
• Trial Balance
• Profit & Loss
• Balance Sheet (Assets & Liabilities)
• Management Accounts
• Maintain all reporting live in Xero so it is always accurate and accessible.
• Assist with VAT returns and general compliance.
• Liaise with management on cash flow, outstanding invoices, and financial planning.
Hours & Retainer
• Approx. 10-20 hours per week (80-85 hours per month)
• Fixed monthly retainer: €1,000- €2,500. Vital Posting
This ensures regular weekly attention to our accounts and predictable budgeting for both sides.
Requirements
• 2+ years’ proven experience using Xero.
• Strong bookkeeping/accounting background (IATI, IPASS, or equivalent desirable).
• Experience with Irish payroll and Revenue compliance.
• Familiarity with VAT returns in Ireland.
• Excellent accuracy, organisation, and communication skills.
What We Offer
• Remote, flexible part-time work.
• Fixed monthly retainer of €1,000 - €2,500
• Predictable weekly hours (10- 20 hrs/week).
• Opportunity to work long-term with a stable developing business.
How to Apply
If you are interested in this role and meet the requirements, please send your CV along with a short cover note outlining your relevant experience.
Applicants should also confirm that they hold current Professional Indemnity Insurance, as this is a requirement for the role. You will be required to provide evidence of same.
C Remote Control System Upgrade Category: API Development, C, Programming, C#, Debugging, Network Security, OpenSSL, Software Development Budget: $750 - $1500 USD
11-Jan-2026 05:04 GMT
Minimalist Urban Lifestyle Brand Development Category: Branding, Content Creation, Corporate Identity, Graphic Design, Illustration, Logo Design, Social Media Marketing, Visual Design Budget: $30 - $250 USD
Modern Logo Design Help Category: Adobe Creative Cloud, Adobe Illustrator, Photoshop, Graphic Design, Illustration, Logo Design, Photoshop Design, Vector Design Budget: $250 - $750 USD
11-Jan-2026 04:59 GMT
Monthly Sales Trend Analysis Category: Business Analysis, Data Analysis, Data Processing, Data Visualization, Excel, Google Sheets, Statistical Analysis Budget: ₹750 - ₹1250 INR
11-Jan-2026 04:57 GMT
Legal Document Word Conversion Category: Document Checking, Legal, Legal Assistance, Microsoft Office, PDF, Word, Word Processing Budget: $30 - $250 USD
Social Media Lead Generation Strategy Category: Content Marketing, Digital Marketing, Facebook Marketing, Instagram Marketing, Internet Marketing, Lead Generation, Social Media Marketing, Twitter Budget: ₹1500 - ₹12500 INR
11-Jan-2026 04:53 GMT
Seamless Art Process Reel Edit Category: Adobe Premiere Pro, After Effects, DaVinci Resolve, Final Cut Pro, Video Editing, Video Post Editing, Video Production Budget: $10 - $30 USD
11-Jan-2026 04:53 GMT
English writing - 09/01/2026 22:56 EST Category: Article Rewriting, Article Writing, Blog Writing, Content Writing, Copy Editing, Ghostwriting, Journalism, Proofreading, Research, Transcription Budget: ₹12500 - ₹37500 INR
11-Jan-2026 04:53 GMT
Dental AI Diagnostic App Development Category: AI Development, Android, Computer Vision, Image Processing, IPhone, Java, Machine Learning (ML), Mobile App Development Budget: $250 - $750 USD
11-Jan-2026 04:52 GMT
Collection Page Title Color Fix Category: CSS, Frontend Development, HTML, JavaScript, PHP, Web Design, Web Development, Website Optimization Budget: $15 - $25 CAD
11-Jan-2026 04:50 GMT
Personal Branding Expert for CEO & Founder Category: Article Writing, Brand Management, Content Marketing, Content Strategy, Content Writing, Copywriting, Creative Writing, Digital Marketing, Leadership Development, Social Media Management Budget: ₹1500 - ₹12500 INR
