Expected duration: Ongoing Company Overview We are a fast-growing, family-owned company in the European real estate and hospitality sector. Currently in an exciting scale-up stage, the company is privately held and expanding its portfolio across the region. Our culture is dynamic and inclusive, combining the agility of a startup with the stability of a family-run business. We pride ourselves on innovation, collaboration, and delivering exceptional experiences in our industry.
Role Summary We are seeking a highly experienced Executive Assistant to support our CEO & Founder in a fully remote capacity. In this high-impact role, you will act as the CEO’s trusted right hand, ensuring smooth day-to-day operations and communications. You will report directly to the CEO & Founder and manage a broad range of administrative and strategic tasks in a fast-paced startup environment.
Responsibilities - Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings (internal and external), and prioritize appointments to optimize the CEO’s time. - Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for business trips, ensuring a seamless experience. - Communication Liaison: Serve as a key point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and ensure timely follow-ups on action items. - Meeting & Project Support: Prepare meeting agendas, presentations, and reports. Take meeting notes and track action items. Assist in special projects and research tasks as needed. - Administrative Tasks: Manage expense reports, invoices, and other administrative duties. Maintain organized digital files and records. Uphold strict confidentiality and professionalism in all matters.
Requirements - Experience: Minimum 5 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives. - Languages: High fluency in English and French (written and spoken) is required (non-negotiable). - Technical Skills: Proficiency with Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). - Comfortable with virtual communication and collaboration tools. - Working Hours: Availability to work full-time, 8:30 AM – 5:00 PM CET, with flexibility for occasional after-hours needs at 5-10€/hour. - Organizational Skills: Exceptional organizational and time-management abilities, with a keen attention to detail. - Communication: Excellent written and verbal communication skills, able to represent the CEO professionally across all levels.
Desired Attributes - Adaptability: Thrives in a fast-paced, evolving startup environment. Able to adjust priorities and handle new challenges seamlessly. - Reliability: Highly dependable with a strong sense of responsibility and integrity. Can be trusted to handle sensitive information with discretion. - Proactive Attitude: Takes initiative to anticipate needs, solve problems proactively, and drive tasks to completion without hand-holding. - Professionalism: Polished demeanor with strong interpersonal skills. Represents the office of the CEO with courtesy, confidentiality, and utmost professionalism. - Resourcefulness: A creative problem-solver who can think on their feet and find solutions independently.
Company Culture At our company, we champion diversity and inclusion – we believe a variety of backgrounds and perspectives drives innovation. Our remote work structure is built on trust and flexibility, allowing team members to work from anywhere while staying collaborative and results-oriented. We offer ample growth opportunities, with a commitment to professional development and internal advancement as the company continues to expand. Joining our team means becoming part of a supportive, ambitious group that values excellence, respect, and teamwork.
Automate Excel Order Summary Category: Data Analysis, Data Processing, Data Visualization, Excel, Excel Macros, Excel VBA, Visual Basic, Visual Basic For Apps Budget: $10 - $30 USD
09-Nov-2025 11:04 GMT
Product Upload & Social Calendar Category: Content Creation, Content Management System (CMS), Content Strategy, Digital Marketing, Graphic Design, SEO, Social Media Management, Social Media Marketing Budget: €18 - €36 EUR
09-Nov-2025 11:03 GMT
Vienna Salon AI Visibility Boost Category: AI Consulting, ChatGPT, Content Strategy, Email Marketing, Google Analytics, Internet Marketing, SEO Auditing, Social Media Marketing Budget: €8 - €30 EUR
09-Nov-2025 11:01 GMT
LinkedIn AI Use-Case Video Category: After Effects, AI (Artificial Intelligence) HW / SW, Animation, Audio Editing, Content Strategy, Digital Marketing, Post Production, Video Editing, Video Post Editing, Video Production Budget: $15 - $25 USD
Modern Tabletop Fountain CAD Draft Category: 3D CAD, 3D Design, 3D Modelling, 3D Printing, 3D Rendering, AutoCAD, CAD / CAM, Product Design Budget: ₹12500 - ₹37500 INR
تعزيز تفاعل مواقع التواصل الاجتماعي والقوقل ريفيو Category: Analytics, Content Creation, Content Strategy, Digital Marketing, Digital Strategy, Influencer Marketing, Instagram Marketing, Social Media Management, Social Media Marketing Budget: $50 - $100 USD
09-Nov-2025 10:50 GMT
Manual Arabic PDF to Word Category: Arabic Translator, Copy Typing, Microsoft Word, PDF, Proofreading, Translation, Typing, Word Budget: $10 - $30 USD
09-Nov-2025 10:49 GMT
Copy Data into Web Form Category: Copy Editing, Data Management, Data Processing, Excel, Video Editing, Word Processing Budget: ₹12500 - ₹37500 INR
