We're looking for four experienced, tech-savvy Executive/Virtual Assistants to support our growing remote team. This is a freelance retainer-based project, with a consistent monthly workload and the opportunity for a long-term collaboration.
If you thrive in fast-paced environments, love using AI tools to work smarter, and enjoy keeping digital operations running like clockwork — we'd love to hear from you.
Project Details:
Freelance retainer: $750/month
Approx. 160 hours per month (flexible across the month)
Remote and async-friendly
Initial engagement for ongoing part-time work, with potential to scale
What You'll Be Supporting:
Calendar & Inbox Management: Coordinate meetings across time zones, manage inboxes (Inbox Zero fans welcome!)
AI-Powered Efficiency: Use tools like ChatGPT, Notion AI, and Zapier to automate, streamline, and level up our internal systems
Task & Project Management: Keep teams on track using tools like ClickUp and Notion
Documentation & Summaries: Take meeting notes, organize docs, prep materials for calls
Light Admin & Research: Help with HR tasks, post scheduling, and researching vendors/tools when needed
You're a Great Fit If You:
Have 3+ years experience supporting founders, execs, or high-paced teams
Use AI tools in your daily workflow (not just experimenting, but actually getting things done)
Know your way around modern tools: Google Workspace, Slack, Zoom, Notion, ClickUp, GHL, etc.
Communicate clearly and kindly — and you're not afraid to ask questions
Are organized, proactive, and thrive on problem-solving
Can manage work across time zones without missing a beat
Bonus Points If:
You've worked in health, tech, or wellness startups
You enjoy creating and refining SOPs — especially with help from AI
To Apply:
Please send:
A short message on why you're a great fit (especially your AI-savvy skills)
Any relevant experience or case studies showing your ability to manage executive support remotely
Let's build something awesome together ✨
We're looking for freelance partners who want to grow alongside us. If that's you — we can't wait to connect!
Virtual Assistant – Online Research Category: Copy Editing, Data Entry, Data Extraction, Data Management, Internet Research, Research, Virtual Assistant, Writing Budget: $1500 - $3000 USD
24-Jan-2026 17:03 GMT
Minimalist Logo Color Refresh Category: Branding, English Translation, Graphic Design, Illustration, Logo Design, Photoshop, Typography Budget: $250 - $750 USD
24-Jan-2026 17:02 GMT
Teacher-Focused Engagement Web App Category: Android, Django, JavaScript, Laravel, Mobile App Development, Node.js, PHP, Svelte, Vue.js, Web Development Budget: $1500 - $3000 USD
24-Jan-2026 17:01 GMT
Modul Online Ekonomi-Politik Mahasiswa Category: After Effects, Animation, Content Development, Data Entry, ELearning, Instructional Design, Moodle, Video Services Budget: $250 - $750 USD
24-Jan-2026 16:59 GMT
Research Assignment and Seminar Presentation Category: Academic Writing, Content Development, Editing, Powerpoint, Proofreading, Report Writing, Research, Research Writing Budget: $10 - $110 USD
24-Jan-2026 16:57 GMT
KDP Book Trim Resize Category: Adobe InDesign, Book Design, Graphic Design, Illustration, PDF, Photoshop, Print Design, Publishing Budget: $10 - $30 AUD
24-Jan-2026 16:57 GMT
Facebook Video Ads Awareness Campaign Category: Advertising, Digital Marketing, Facebook Ads, Facebook Marketing, Google Adwords, Internet Marketing, Video Ads, YouTube Budget: $30 - $250 USD
24-Jan-2026 16:56 GMT
Facebook Post Graphics Category: Adobe Illustrator, Photoshop, Branding, Graphic Design, Illustration, Social Media Marketing, Web Design Budget: $8 - $15 USD
Desain Logo Minimalis Makan Enak Category: Adobe Illustrator, Branding, Creative Design, Illustration, Menu Design, Photoshop, Typography, Vector Design, Visual Design Budget: $250 - $750 USD
24-Jan-2026 16:54 GMT
Build Simple Roblox Simulation Together Category: Agile Development, Asset Management, Game Design, Game Development, Lua, Project Management, Roblox, Scripting Budget: $10 - $30 USD
24-Jan-2026 16:54 GMT
Modern Portfolio Website Design Category: Adobe XD, Figma, Graphic Design, HTML, UI / User Interface, User Interface / IA, Web Design Budget: $30 - $250 USD
24-Jan-2026 16:53 GMT
Edit Event Highlight Video -- 2 Category: Instagram Ads, Video Editing, Video Post Editing, Video Production, Video Services, YouTube, YouTube Ads, YouTube Video Editing Budget: $15 - $25 USD
