**Project Brief: Commissioning of Live Improvement and Compliance Tracking Spreadsheet for Haven House**
**Project Title:**
**Development of Integrated Improvement, Compliance & Safeguarding Tracking Tool for Haven House (Excel Only)**
**Project Overview:**
We require the creation of a comprehensive **Microsoft Excel** spreadsheet system to support live monitoring, accountability, and progress tracking across all core operational and safeguarding functions at Haven House. The tool must include structured, professionally formatted worksheets with dropdowns, calculated fields, and color-coded status indicators for clarity and effective oversight.
---
### **Key Spreadsheet Requirements**
---
#### **1. Live Improvement Task Tracker**
To manage ongoing service improvement tasks and internal action plans.
**Fields:**
* Task / Issue Identified
* Date Identified
* Expected Completion Date
* Duration (auto-calculated)
* Status (Not Started / In Progress / Completed / Overdue)
* **Color-Coded Status Field**
* Red = Overdue
* Yellow = In Progress
* Green = Completed
* Responsible Person (Dropdown: Responsible Individual / Business Admin / Manager / Deputy)
* Comments
---
#### **2. Health & Safety Certificates and Insurances Tracker**
To monitor expiration and renewal of critical compliance documentation.
**Fields:**
* Document Type (e.g., Fire Risk Assessment)
* Issuing Body
* Date Issued
* Expiry Date
* Renewal Required (Yes/No)
* Responsible Person
* Status (Color-Coded)
* Comments
---
#### **3. Home Maintenance Tracker**
To log and resolve all domestic issues including bedroom audits and food checks.
**Fields:**
* Area / Location
* Type of Issue (e.g., Expired Food, Damage, Repair)
* Issue Description
* Date Identified
* Action Taken
* Resolution Date
* Responsible Person
* Status (Color-Coded)
* Comments
---
#### **4. Appliance Insurance & Policy Tracker**
To maintain records for all home appliances, including service and repair contacts.
**Fields:**
* Appliance Name / Type
* Location
* Serial / Model Number
* Insurance / Warranty Provider
* Policy Number
* Expiry / Renewal Date
* Repair Contact Details
* Responsible Person
* Comments
---
#### **5. Car Maintenance & Compliance Tracker**
To ensure proper maintenance and legal compliance of all vehicles.
**Fields:**
* Vehicle Registration
* MOT Due Date
* Insurance Expiry Date
* Tax Expiry Date
* Last Service Date
* Fluid Top-Up Checks (Water / Oil)
* Responsible Person
* Comments
* Status (Color-Coded)
---
#### **6. Safeguarding Concern Tracker**
To capture and monitor safeguarding concerns and related actions.
**Fields:**
* Name of Child
* Type of Concern
* Date of Concern
* Action Taken
* Person Responsible
* Outcome / Resolution
* Staff Suspended (Yes/No)
* Comments / Follow-up Actions
* Status (Open / Ongoing / Closed – Color-Coded)
---
### **Formatting & Functional Requirements**
* **Platform: Microsoft Excel only**
* Consistent and user-friendly formatting across all sheets
* Dropdown menus for designated fields (e.g., responsible person)
* Auto-calculated fields where appropriate (e.g., duration)
* Color-coded progress/status fields using conditional formatting
* Clearly labeled worksheet tabs for each tracking area
---
### **Deliverables**
* One professionally designed Excel (.xlsx) workbook with 6 formatted worksheets
* Functioning dropdowns, color-coding, and automated fields
* Ready-to-use file for internal operational management and regulatory inspections
Faceless “How It’s Made” Videos Category: Adobe Premiere Pro, After Effects, Audio Services, DaVinci Resolve, Final Cut Pro, Video Editing, Video Production, Voice Over, YouTube, YouTube Video Editing Budget: ₹600 - ₹1500 INR
08-Nov-2025 17:03 GMT
Academic Proofreader and Reference Editor Category: Academic Writing, Copy Editing, Editing, Microsoft Word, Proofreading, Report Writing, Research Writing, Technical Writing, Writing Tutoring Budget: £750 - £1500 GBP
08-Nov-2025 17:02 GMT
Daily Gym Vlog Editor Category: Adobe Premiere Pro, After Effects, CapCut, Color Grading, DaVinci Resolve, Final Cut Pro, Video Editing, Video Production, Video Services Budget: ₹100 - ₹400 INR
Deploy Django-React Store to VPS Category: Django, Linux, MySQL, Nginx, PostgreSQL, Python, VPS, Web Development Budget: ₹600 - ₹1500 INR
08-Nov-2025 17:00 GMT
React App API Key Update Category: AngularJS, API, Frontend Development, JavaScript, Node.js, PHP, Software Development, Web Development Budget: ₹600 - ₹1500 INR
08-Nov-2025 16:57 GMT
Finance Tracker MVP Prototype Category: Agile Development, API Development, Data Visualization, Database Management, Financial Analysis, Flutter, Mobile App Development, React Native, Software Development, Web Development Budget: ₹600 - ₹1500 INR
08-Nov-2025 16:57 GMT
Closser de ventas para empresa de páginas web. Category: Business Development, Customer Service, Lead Generation, Market Research, Sales, Sales Account Management, Sales Management, Sales Promotion, Salesforce.com, Telemarketing Budget: $180 - $380 USD
08-Nov-2025 16:56 GMT
AI Movie Recommendation & OTT Aggregator -- 3 Category: AI Development, Android, API Development, Data Science, Deep Learning, Graphic Design, Logo Design, Machine Learning (ML), Mobile App Development, Recommendation System Budget: ₹1500 - ₹12500 INR
08-Nov-2025 16:55 GMT
UK IT Training Lead Ads Category: Digital Marketing, Education & Tutoring, Facebook Ads, Facebook Marketing, Google Adwords, Instagram Ads, Internet Marketing, Lead Generation, Search Engine Marketing (SEM) Budget: £20 - £250 GBP
08-Nov-2025 16:55 GMT
Digital Marketing & Social Media Manager Category: Analytics, Content Creation, Content Strategy, Digital Marketing, Email Marketing, Google Ads, Social Media Management Budget: $30 - $250 USD
08-Nov-2025 16:53 GMT
Finance Website Copywriting Project Category: Article Writing, Branding, Content Writing, Copywriting, Ghostwriting, Marketing, Web Design, Web Development Budget: $250 - $750 USD
