We need a multi-tab Excel or Google Sheets system to manage van stock, material usage, and restocking across 5–10 mobile traders. Each trader must have a separate tab.
The system must include: Van Stock Tabs:
One van stock tab per trader
Expected quantity vs current stock
"Used This Week" tracking
Automatic "Restock Needed" flags
Cost per item and calculated weekly cost per trader
Supplier link for each material (optional column with URL to Screwfix/Toolstation)
Usage Log:
Combined Usage Log tab (filled from daily WhatsApp messages)
Columns: Date, Trader, Job ID (optional), Materials Used
Weekly Summary:
Weekly Summary tab showing:
Total materials used per trader
Weekly material costs
Items needing restock
Dashboard Tab:
Overview of all low stock items across all traders
Weekly usage report per trader
Visual alerts for shortages and restocking priorities
Total material cost per week per trader
Color-coded formatting for visibility
Monthly Summary:
Monthly usage totals per trader
Total cost of materials per trader
Most used items per trader each month
Archiving & Reset Functionality:
Ability to reset "Used This Week" every Monday (manually or via button)
Archive tab or export system to save each week’s summary for future reference
Option to refill/recover previous week’s data if needed
Structure & Formatting:
Easy-to-duplicate trader tabs for future team expansion
Protected formulas and locked layout to prevent accidental edits
Google Sheets compatible (no Excel-only features or macros)
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