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Description: |
2 month position as a Senior Event Technology Executive.
Needed: Freelancer
Salary: £180 per day
Time: 5 full days per week
Location: Onsite in Central London
Please ensure you send your CV when applying for this position.
As a Senior Event Technology Executive, you’ll be at the heart of ensuring our cutting-edge networking platforms deliver exceptional value to our clients. This role is integral to crafting seamless event experiences, leveraging technology to connect industry leaders and create impactful B2B networking opportunities. You’ll be a vital member of the Event Technology Team, collaborating closely with Operations, Customer Success, Marketing, and external technology providers. You’ll handle everything from configuring platform settings and managing registration portals to building tailored meeting schedules that exceed client expectations.
In this role, you’ll:
Be the Platform Maestro: You’ll masterfully configure and operate our state-of-the-art networking platform, ensuring it meets the unique needs of each event and its delegates.
Own the Delegate Experience: From setting up delegate profiles to fine-tuning personalised meeting schedules, you’ll ensure attendees have a seamless, productive, and engaging experience.
Collaborate Cross-Functionally: You’ll act as the key bridge between teams, aligning platform operations with event goals and delivering on client needs.
Adapt and Innovate: Whether it’s addressing last-minute changes or optimising schedules in real-time, you’ll thrive in managing dynamic environments.
Shape Event Success: Through on-site and remote support, you’ll ensure smooth operations and troubleshoot any issues to keep the event running flawlessly.
The role is dynamic, involving a mix of technical, analytical, and client-facing responsibilities. You’ll have the opportunity to travel to stunning international destinations in Europe and North America to support on-site operations, while also contributing remotely to other events.
Key duties
Platform management
Set up and run the networking platform for events (Grip)
Liaise with other departments to meet publication deadlines
Ensure event-specific requirements are met and signed off
Perform quality control of the platform, including ensuring the accuracy of delegate profiles and reviewing for grammar/spelling mistakes
Meeting scheduling
Creating and tailoring meeting schedules
Ensure the delivery of the best possible set of meeting schedules to delegates
Ensure all delegates’ meeting preferences are considered in a timely manner
Create meeting schedules and adjust them according to client feedback before and during events
Remote support for events:
Ensure the smooth running of the networking platform and meetings
Improve schedules with feedback from delegates
Action changes to the content on the platform as required
Skills and experience required
1-3 years of experience, preferably in the meetings industry
Familiarity with APIs and system integrations, with the ability to collaborate effectively with technical teams.
Experience with platforms such as Salesforce, Grip, FormTitan, or similar event technology tools.
Proficient with Microsoft Office services, particularly Excel
Excellent written and spoken English
Aptitudes/Abilities
Outstanding attention to detail
A natural problem-solver and logical thinker
Proactive, calm and flexible approach to handling the pressure and stress of evolving business and client requirements
Confidence in liaising with other departments
Ability to manage multiple projects while meeting deadlines with high-quality results
Polite, friendly, and well spoken
Good organisational and time management skills
Desire and ability to travel to events if required
Due to the nature of the company and the role, you may occasionally be required to work outside of hours to support events and meet deadlines.
The opportunity
Join a dynamic and innovative team to ensure the smooth operation of our event technology platforms and deliver exceptional scheduling experiences for our global clients. This role provides a unique chance to work in a fast-paced, collaborative environment and contribute to the success of market-leading events hosted in destinations like Dubai, Miami, and Barcelona. You’ll play a pivotal role in shaping seamless networking and event experiences, combining technical expertise with client-centric problem-solving.
The company
Worldwide Events is a leader in creating unforgettable B2B trade events that connect top players in the Meeting & Incentive, Luxury, and Romantic Travel sectors. With over 20 years of excellence, we’ve built a reputation for innovation, delivering world-class experiences, and fostering meaningful connections across the global travel industry. |
