Experience Level: Expert Estimated project duration: Ongoing As this is an ongoing role the budget indicated is kind of irrelevant. Please state your hourly rate with your application.
I’m a London and Monaco based businessman looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.
I have several active businesses, plus property rentals in London
These businesses have teams that run them however they need my help and drive and I need someone to pick up my lose ends as I don't have a PA so end up doing too much myself and working way too many hours!
Summary - This is not an entry-level assistant position. You MUST have at least 3 years experience working remotely as a Personal/Virtual Assistant for a business owner or other exec. - You need to be familar with UK culture (ideally based in the UK and if possible commutable into London) - You need to be available during UK business hours. We communicate via email, Teams, and phone. - Attention to detail is vital. - You need to be really easy to work with - You need a logical mind and a strong grasp of regular maths and English - A pro-active mindset is also required to chase people up for things on a regular basis - On some days, expect to get one or more requests/day from me, some of which include tasks that will need to be done that day. - You'll handle my business and personal details, including helping managing tasks and other freelancers, organising personal errands/flights/hotels. - This is a part-time role, starting at around 20+ hours per month. Depending on how we work together, this could increase to many more hours per month.
Tasks and Responsibilities
- General EA work, including.. - Booking travel, including hotels, transportation, and activities - Help with drafting NDAs and other documents for myself and other Directors - Coordinating meeting invitations - HR support for my team – following a manual that’s provided. Feeling like you’re one of the team for them. - HR process including onboarding, offboarding, ensuring regular meetings and other HR process happen. Filing docs etc.
In time I'd like to move to a situation where you also assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
Knowledge & Skills
- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner - Ability to quickly learn new software applications - Capability to set up new systems and processes in order to streamline business and personal functions
Education and Experience
- At least 3+ years experience as a virtual assistant for a business owner - Ability to handle several emails and requests per day - Exceptional ability to communicate progress on multiple projects - Highly organised and efficient - Trustworthy with strong personal integrity - Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations - Reachable during the hours of 8AM - 6PM UK time and respond to messages within 2 hours - Top notch communication via email and phone, internally and with others - Proven ability to prioritise tasks - Perfectionist, super attention to detail - Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight - Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time
How to apply
If you are interested and think you suit my requirements, I have some questions I'd appreciate you answering...
1. Please tell me about yourself — your professional background and your experience in support work. How many of the above skills are you able to cover? What software you are able to use, etc.
2. How many hours do you currently have available to support a client?
3. Where are you located and what time zone are you in?
4. Is there anything in my spec that you are unable to meet or fulfil?
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